Glossary

Here are the key terms used by Content Retention Manager for Jira (CRMJ):

audit log

A log of all the actions which users and the app automation (if enabled) have taken.

automation

A feature that automatically purges contents according to the retention policies.

classification level

An additional dimension by which you can categorize content in Jira into varying levels of sensitivity and security.

classification rule

A feature that allows a specific Classification Level to be applied to all content in a Jira project. This can be overridden by a user setting a specific Classification Level for a piece of content.

delete

When users delete the content to the trash.

indefinite

For retention policies, a content has an indefinite retention period is marked as “evergreen” for content audit, and will not be subject to automation. Note that a content with an indefinite retention period may still be deleted via Jira by users with delete permissions and purged by space admins.

purge

When data is removed from the trash and is permanently gone. This is the same action as Jira admins purging a content from the trash.

retention rule

A policy defines a content’s retention status and the actions to be taken by CRMJ to manage the content’s status or purge the content.

retention period

The number of days that a content is certain to not be deleted by CRMJ.

status

The content’s Jira status, which could be live or archived.

CRMJ user

A Jira user who has the required permissions to manage CRMJ retention policies and automation, delete or purge contents, and review audit logs.